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Copyright exists to protect the creators of original pieces of
intellectual work and to prevent the abuse of their ideas in any
format. It is the responsibility of the College to put in
place all possible precautions to prevent breaches of copyright.
The Library has a particular responsibility in this area and must
do everything in its power to ensure copyright regulations are
followed and readers are asked to abide by the regulations. Library procedures are designed to ensure that copyright clearance
is obtained before material is added to library stock specifically
for photocopying or scanning purposes. Photocopying guidelines are displayed at each photocopier. It is the policy of this institution to meet all its obligations
under the CLA Higher Education Licence.
What is covered by Copyright
- All original literary works, drama, music
and artistic works
- All sound recordings, photographs, films, videos and all broadcast
or cable programmes
- Typographical arrangements of previously published editions
- Computer programs, databases, online publications etc. While work published on the Internet may be publicly accessible, it is not always copyright free.
Copying under licence
If a text is in copyright, certain amounts may be copied for research or teaching under the provisions of the CLA HE licence agreement (Copyright Notice)
As a licensed institution we can:
- Copy 10% of a book or one whole chapter – whichever is the greatest
- Copy 10% of a magazine/journal or a whole article – whichever is the greatest
- Copy one short story, poem or play (not exceeding 10 pages in length) from an anthology
- Copy one whole scene from a play
- Copy one whole paper from a set of conference proceedings
- Make copies of content from digital material including e-books, online journals and free-to-view websites
- Copy an entire report of a single case from a published report of judicial proceedings
- Type in the ISBN or title into an easy to use permissions tool to find out if a particular work is covered by the Licence
- Create accessible versions of texts and images for visually impaired students
- Project web pages onto your whiteboard or screen
- Embed images into your own work
- Create course packs using extracts from a range of print and digital material
Digital publications:
- Where a digital publication is not organised in a similiar way to conventional printed copies, you are advised to exsercise your best judgement to copy reasonable extracts
- Digital copies (whether made by scanning from print or copying from digital publications) may only be made by members of staff who have been specifically trained in this role
Who can I make copies for?
- Copies may be distributed to registered students and members of staff, with strict reference to a Course of Study
Duration of course:
- The licence will permit course readings available to students for the full duration of their degree programme (or equivalent programme of study) rather than for the duration of a course of study only
NLA Education Establishment Licence for print and digital newspapers:
Excluded Categories (https://www.cla.co.uk/excluded/he-print)
Who owns copyright and how long it lasts
The creator of literary, dramatic, musical or artistic works owns
the copyright, and their estate continues to own the copyright
until 70 years after their death. After that period the work is
deemed to be out of copyright unless republished, in which case…
- Publishers own the copyright until 25 years after the
end of the year of publication.
- The employer, not the employee, owns a piece of work written by
an employee of an organization, for that organization, unless
a contract specifies otherwise.
- Anyone involved in the artistic production of a film recording
owns the copyright for his or her contribution for 70 years after
the production of the film.
- Sound recordings, broadcasts and computer works are covered by
copyright for 50 years and everyone, from the composer to the CD
cover designer, has their work protected.
The Offprint Collection
The College pays an HE licence to cover material held in the offprint collection. The "fair dealing"
licence rules above apply e.g. Photocopies of more than
one chapter from a book cannot be placed in the collection.
- Copies may be made for the collection from an original held by
the College if a cover sheet identifying copyright clearance is
attached and "fair dealing" rules are applied.
- Material for which the copyright holder has given copyright clearance
can be added to the collection. A cover sheet must be attached
identifying copyright clearance.
- Permission must be sought from the copyright holder for the inclusion
of items breaking copyright.
Scanned documents
- One chapter from a book or one article from an issue of a journal held by the College may be scanned and made available online to students via the College intranet.
- Any document scanned for the Library must include a cover sheet (found on the College Intranet), which identifies the bibliographic details of the chapter and book concerned, along with the modules supporting the scan.
- Articles may be requested from the
British Library, provided that copyright clearance is applied
for in advance. Normal copyright restrictions apply and some publishers withhold permission for scanning.
Check permissions
To make sure the resource you want to reproduce is covered by the CLA Higher Education Licence, use the CLA Check Permissions search tool to simply enter the ISBN/ISSN or the title (or top-level website domain) to check. Using the ISBN/ISSN is the most effective search method as this is a unique number that will identify the exact publication, whereas searching by title can bring up a number of similar results.
Glossary of terms
A Glossary is provided by the UK Copyright Service.
Further Information
User guidelines (1 Aug 2019-31 July 2022)
Guidance to copyright law
JISC guides
CLA guides
NLA newspaper guide
ERA Educational Recording Agency guide
Useful links |
